Committee reports, agendas and minutes
Which applications go to a planning committee?
Planning applications are normally decided by planning officers, without going to Committee. The case officer will make a recommendation on the basis of Local Development Plan policies. The application is then decided a senior Development Management Officer.
The Planning Committees usually only make decisions on planning applications for some major developments, those proposals considered by the Head of Planning and Building Control to have a significant impact, or those 'called in' by a District Councillor. In addition, all Council applications and those submitted by councillors or officers of the Council and their close relatives are decided at Committee.
How are applications 'called in' to planning committee?
Only District Councillors may "call in" applications they feel should go to Committee. If you have serious concerns about an application, you may contact your local councillor as soon as you are notified of the application. Call-ins need to submitted by the call-in deadline date on the weekly list of applications registered on which the application appears.
District Councillors fill in a form stating why they are calling in the application to committee. These forms are published online in the planning application database. The application will only go to Committee if the call-in position with regard to granting or refusing an application is different from the case officer's recommendation. Sometimes there are call-ins from two councillors, one if the recommendation is to grant permission and another if the recommendation is to refuse, and these applications will always go to Committee. Only some applications can be called-in to Committee including Planning Applications; Householder Applications; Certificates of Lawfulness (Existing); Listed Building Consents; Conservation Area Consents; Advertisement Consents and Telecommunications Applications. Other applications, for example Discharge of Conditions or Non-Material Amendments, are decided by planning officers.
Detailed information on the call-in procedure is contained in the download below.
How to find out if an application is going to Committee
Under the Case Details displayed for each application, you will see a Committee field (which will tell you which committee it will be heard at) and a Committee date field (which gives the date of the Committee). These fields are updated as soon as we know if an application will be going to Committee, usually one week before the meeting.
In addition, you can check the Agendas for each committee to see which applications will be heard (see above for direct links to each committee). The agendas are published on our website at least one week prior to the meeting.
The Council does not notify interested parties if or when an application is going to committee.
Can I speak at the Planning Committee?
Agents, applicants and members of the public who have made comments in writing to the planning officer on the application can register to speak at the Planning Committee. Only one speaker for and one speaker against each application is allowed and each speaker will have 3 minutes only. If more than one person wishes to speak for or against an application, it is requested that they elect one of their party to speak on behalf of all. You can register to speak between 10am and 2.30pm on the day of the meeting by telephoning the Council on 01727 866100.
The day and time that you ring to register is changing to the Friday before the Committee is scheduled to meet - with effect from the Planning Referrals Committee scheduled to meet on 30th January 2017. If you want to speak at this Committee you will need to ring on Friday 27th January between 9am and 1pm.
From this date, initially for a trial period of three months, prospective speakers will be asked for their consent to share their contact details with others of the same views. Preference will be given to people who are prepared to share their details. This is to enable wider public engagement so interested parties can discuss the application with the registered speaker, before the planning committee meets.
We transmit and record all planning committee meetings held in the Council Chambers. Planning Committee meetings are normally held in the Council Chambers on Monday evenings (except on bank holidays) and start at 7pm - they can be viewed live from our webcast pages.
Please be advised that by entering into the Council Chamber you are giving permission for video (images and sound) to be recorded and transmitted live and as an archive over the internet and by any other means that the Council may deem to use; at its discretion; in the future. The webcast will be made available in the public domain for future viewing purposes.
All meetings are recorded and saved for six months; if you can’t view the live broadcast you can see the archived version (approximately 24 hours after the meeting) from the same webcast pages.
CLICK HERE TO OPEN THE WEBCAST PAGES