DJA temporary event notice will be required if you wish to carry out licensable activities at a premises without a premises licence or club premises certificate.  You can also use a TEN to carry out licensable activities you do not normally carry out at a premises with a licence for other activities, e.g. your pub is licensed to sell alcohol but not live music, a TEN can permit live music.  Similarly you can use a TEN to extend the hours you carry out certain licensable activities. 
You should note the restrictions and procedure set out below.

Applicant

Applicants must be aged 18 years or over.
A temporary event notice (TEN) may only be given by an individual and not by an organisation, club or business. The individual giving the notice is the “premises user”.  Within businesses, clubs or organisations one individual will therefore need to be identified as the proposed premises user.
An “associate” of the proposed premises user is:
1) the spouse of that person;
2) a child, parent, grandchild, grandparent, brother or sister of that person;
3) an agent or employee of that person; or
4) the spouse of a person within (2) or (3).
For these purposes, a person living with another as that person’s husband or wife is to be treated as that person’s spouse.

Applying for a Temporary Event Notice

The council's staff must be able to read the form easily.  If areas of the form are left blank or items are omitted, it will be returned to the applicant as an invalid notice. The council will acknowledge receipt of the notice by serving a notice on the premises user before the end of the third working day after it was received unless an objection is served by a relevant person.  These are the local Police Constabulary and the Environmental Health Authority.

To apply you must provide the following: 

  • a completed Temporary Event Notice (TEN) at least 5 working days before the event for a late TEN or at least 10 working days before the event for a standard TEN;
  • the date of receipt nor the day of the event are classed as a working day for the term detailed above
  • the relevant fee of £21 (made payable to St Albans City & District Council) must accompany the notice
  • the notice must be served on the Police and the Environmental Health Authority (the relevant persons) unless the TEN is served electronically on the Licensing Authority when they will serve the relevant persons.

Contact Details

If you include an e-mail address the Licensing Authority may send the acknowledgement of receipt of your notice or any notice or counter notice it is required to give under the relevant sections of the Licensing Act 2003.  Please make sure you can provide us with a mobile number so that you can be reached by Police, Environmental Health and the Licensing Authority.

Premises

A detailed description of the nature of the premises will assist the Police and Environmental Health in deciding if there are any issues relating to the licensing objectives.  You should state clearly that what the premises to be used for are, for example, a public house, a restaurant, an open field, a village hall or a beer tent.

Description of event

A detailed description of the event taking place at the premises will assist the Police and Environmental Health in deciding whether or not to make an objection. 
 
If you require Regulated Entertainment, you should state what will happen at the event. Please provide details of

  • What sort of event is it, e.g. wedding, folk group, rock band, party with disco, etc
  • What entertainment you will be having, e.g. live music after 11pm, recorded music etc,
  • Whether you intend to carry out the entertainment inside or outside
     
    If you fail to provide this information it may lead to an objection notice because the Environmental Health Authority will not know the likely noise or disturbance from your event.

Timescales

Standard TEN
It is a requirement that you send at least one copy of the notice to the Licensing Authority at least 10 working days before the commencement of the proposed licensable activities / event.  The authority will give you written acknowledgement of the receipt of the notice.   This will be important proof that you gave the notice and when you gave it for the purposes of the Act.
One copy must be sent to the Chief Officer of Police:
Licensing Officer
Community Safety Unit
St Albans Police
Civic Centre
St Peters Street
St Albans

AL1 3JE
Tel: 01727 796007
Email: sarah.clazie@herts.pnn.police.uk

One copy must be sent to the Environmental Health Authority:
Regulatory Services
St Albans City & District Council
Civic Centre
St Peter’s Street
St Albans

Herts
AL1 3JE
Tel: 01727 819406
environmental@stalbans.gov.uk

One copy must be sent to the Licensing Authority (with payment):
Licensing
St Albans City & District Council
Civic Centre
St Peter’s Street
St Albans 

Herts
AL1 3JE
Tel: 01727 819541
licensing@stalbans.gov.uk

If emailing the notice, the Licensing Authority will provide copies to the relevant persons.  However, you must ensure that the email has the abbreviation TEN in the subject.

Late TEN
It is a requirement that you send at least one copy of the notice to the Licensing Authority at least 5 working days, but no earlier than 9 working days, before the commencement of the proposed licensable activities / event.
A late notice given later than 5 working days before the event to which it relates will be returned as void and the activities described in it will not be authorised.  The Authority will give you written acknowledgement of the receipt of the notice.  This will be important proof that you gave the notice and when you gave it for the purposes of the Act.
One copy must be sent to the Chief Officer of Police:
Licensing Officer
Community Safety Unit
St Albans Police
Civic Centre
St Peters Street
St Albans

AL1 3JE
Tel: 01727 796007
Email: sarah.clazie@herts.pnn.police.uk

One copy must be sent to the Environmental Health Authority (EHA):

Regulatory Services
St Albans City & District Council
Civic Centre
St Peter’s Street
St Albans

Herts
AL1 3JE
Tel: 01727 819406
environmental@stalbans.gov.uk

One copy must be sent to the Licensing Authority (with payment):
Licensing
St Albans City & District Council
Civic Centre
St Peter’s Street
St Albans

Herts
AL1 3JE
Tel: 01727 819541  
licensing@stalbans.gov.uk

If emailing the notice, the Licensing Authority will provide copies to the relevant persons.  However, you must ensure that the email has the abbreviation TEN in the subject.
If there is an objection from either the police or the local authority exercising environmental health functions, the event will not be able to go ahead and a counter notice will be issued.
There is no right to a hearing or an appeal where a late TEN has been served.

Objections

The Police and local authority exercising environmental health functions (EHA) may object on the grounds that any of the four licensing objectives (the prevention of crime and disorder, public safety, the prevention of public nuisance and the protection of children from harm) will be affected by the proposed event.  There objection may prevent the occurrence of an event at which licensable activities are to be conducted on a temporary basis.
The Police and/or the EHA may be able to propose some changes to the event that they consider will address their concerns and make the event acceptable in terms of the licensing objectives.  They can agree a modification to the proposed terms of the TEN with the premises user.
If an objection is served there will be a hearing unless all parties can agree to dispense with a hearing.  You will be notified of the hearing date and it will be beneficial to attend to explain what licensable activities you intend to carry out and for what hours.
Late temporary event notice TEN – where an objection is served, the Licensing Authority will issue a counter notice.
Standard temporary event notice TEN – where an objection is served the Licensing Authority will hold a hearing and consider the notice, after which they may impose conditions and if they do they will issue a notice in relation to its decision to impose conditions on the temporary event notice (TEN).
Please note if the limits are breached or if a counter notice has been issued, any licensable activities taking place would be unauthorised and the premises user would be liable to prosecution.

 

Limits

The Licensing Act 2003 sets out a number of limits restricting how often and for how long temporary event notices can be used:

• Each event can have a maximum of 499 attendees (including staff)
• Each event can last a maximum of 168 hours
• There must be a 24 hours gap between events
• Each premises can operate under TENs for a maximum of 21 days in a calendar year
• Each premises can serve 15 TENs per calendar year
• Each personal licence holder can serve up to 50 TENs including 10 late TENs in a calendar year
• Each non-personal licence holder can serve up to 5 TENs including 2 late TENs in a calendar year

If a TEN is served outside these limits, the Licensing Authority will issue a counter notice and the licensable activities cannot take place.

Relevant Conditions for a Premises Licence and details to be accounted for within an Event Management Plan

Please see below conditions suggested by Fire Authority, in their role as a responsible authority, deemed appropriate for the promotion of the public safety licensing objective relating to the Licensing Act 2003

Date of last review: 13 April 2017